Logistics Officer

Job Description

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

REPORTING LINE: Head of Logistics 

ORGANIZATIONAL CONTEXT
This job is based in the WFP Ethiopia Country Office and the jobholder typically reports to the Head of the unit or the designate. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support logistics contracting day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Collect and analyse data related to the transport sector and undertake comprehensive logistics services market assessments in country to recommend actions to the supervisor to improve performance of local logistics contracting operations.
3. Conduct verification and validation of received data which also includes (site) visits to the transporters/logistics service providers’ yards/garages/offices.
4. Carry out due diligence of the current WFP shortlisted/contracted and/or new logistics service providers.
5. Liaise with internal and external stakeholders and consolidate preliminary data analysis and prepare accurate and timely reports as and when required.
6. Issue Request for Quotations (RFQ) as and when necessary to shortlisted companies, analyze offers and in conjunction with the relevant Logistics Officer, Head of Contracting and relevant parties.
7. Submit contracting proposals to the Logistics Contract Committee (LCC) and prepare well drafted and explained minutes.
8. Compile the quarterly Committee on Supply Chain (CSC) reports and in conjunction with the relevant Logistics Officer and Head of Contracting to have the reports submitted/cleared in a timely manner.
9. Maintain a tally of contracting cases which will require submission to the CSC.
10. In conjunction with the Operations Section of the Logistics Unit, ensure clear periodic allocation plans for any tariff system contracts are put in place. Similarly, that periodic reports detailing any deviation from the initial allocation plan are completed.
11. Establish and maintain good working relations with all shortlisted/contracted logistics service providers. Build service providers understanding of their contractual obligations (RFQ terms and conditions) and how WFP business process works.
12. Guide support staff, acting as a point of referral and supporting them with analysis and queries.
13. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
14. Perform other tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related fields, or First University degree with additional years of related work experience and/or training/courses.

Experience: At least 2 years of post-graduate professional and relevant work experience in a humanitarian organization and dealing with logistics operations.

Knowledge & Skills: 

• Experience coordinating service providers’ contract execution
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air or sea)
• Experience in evaluating offers and writing proposals
• Experience in report writing

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

FUNCTIONAL CAPABILITIES

Supply Chain Management and Optimization

• Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Management

• Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​

Information Management & Reporting

• Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution

• Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management

• Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

• Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.