Logistics Technical Assistant (Warehouse) Ethiopia Jigjiga

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Logistics Assistant – Warehouse(Female Applicants Only)

Reports to: Logistics Coordinator

Supervision of: None

Duty station: Jigjiga

Travel: 50%

Project number: ETFM2108/ETFM2106

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

RESPONSIBILITIES
Role and responsibilities

The purpose of the Assistant position is to day to day implementation of the support functions responsibilities.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

• Receive supplies and ensure that they are in good condition and accompanied with correct document
• Maintain an open communication with all departments and liaise Addis staffs for support in the absence of supervisor.
• Always maintain standard warehouse management and accurate data entry
• Distribute/organize transport of material and equipment according to procedures
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services, and equipment.
• Follow up on stock balance, share periodic stock reports to Logistic Coordinator and program/project coordinators.
• Apply inventory management methods such as FIFO, LIFO.
• Prepare dispatches, waybills, and donation certificates as per NRC logistics Handbook.
• Follow up on stock project periods, expiry periods and timely reporting.
• Maintain buffer stock balance.
• Register and record assets as per the NRC logistics Handbook.
• Lead the period physical verification of assets and inventory.
• Maintain data filling system both hard copies and in the cloaud.
• Does any other work as request by the line manager?

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Generate stock and Asset Reports.
• Warehouses and Assets.
• Reporting on deadstock.
• Plan, schedule and monitor transport of material/equipment according to demands and procedures
• Implement and maintain a filing system for all assets, stock and inventory documents according to procedures.
• Work closely with program staff, finance staff, and procurement.
• Coordinate the receiving and distribution of goods
  QUALIFICATIONS
  Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff divided into the following two categories:

Professional competencies

These skills, knowledge and experience are important for effective performance.

Generic professional competencies:

• Experience from working as a Logistics/warehouse in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge of English and other local language

Context/ Specific skills, knowledge and experience:

• At least two years’ experience in an international NGO.
• Degree in logistics/Management/Marketing/supply chain or any other related knowledge or diploma with same field
• Demonstrated ability to transfer knowledge to diverse people through formal and non-formal methods
• Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access,
  Behavioral competencies
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect