Office and Procurement Manager, Ethiopia

Job Description

About GiveDirectly

GiveDirectly (GD) provides cash grants directly to people living in extreme poverty. Since launching in 2011, GD has raised over $1B, delivered cash to more than 1.5 million recipients, launched operations in 15 countries, and continues to expand its reach across the Global South. GD has also grown the research base supporting unconditional cash with 20 randomized control trials from its programs, generating rigorous evidence across countries and contexts. As a result, GD has been celebrated as one of the most innovative non-profit companies by Fast Company, while the growing cash transfer movement (and GD’s leading role within it) has been featured in the New York Times Magazine, This American Life, Foreign Affairs, and The Economist.

Across our global offices, our culture is candid, analytical, non-hierarchical, and agile. We work alongside 750+ individuals who come from 21 different countries and speak 69 different languages. Team members at GiveDirectly attest that diversity, equity, and inclusion are not just buzzwords, but a fundamental part of our culture and values. We actively seek to recruit individuals from the communities we serve, and use DEI as a lens in our hiring practices, programs, and initiatives. Our goal is to maintain a workplace where everyone can bring their authentic selves to work, and feel valued and respected for who they are. We strive to be inclusive of all cultures and experiences while upholding our values globally. In the spirit of our “Know Yourself and Grow” value, we recognize there is always room to improve our team’s working experience. But day to day, we aim to “Create Positive Energy” – we take care of one another, have fun, aim to maximize flexibility and accessibility in roles, and pursue professional development opportunities to stay challenged & engaged in our work.

We are proud to be an equal opportunity employer, and we do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

Priority Application Deadline: December 14th, 2023

Job Type: Contractual

Location: Addis Ababa,

Reports to: Country Director, Ethiopia

This role is being offered as a 12-month contract with an extension based on performance against key metrics.

Role Overview

The Office and Procurement Manager (“OPM”) will be responsible for managing core office and administrative functions. They will play an important role in scaling up the capacity of the country office by helping to implement systems for streamlining operations, as well as providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.

Key Responsibilities

Procurement

Manage implementation of procurement policy.
Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

Maintain a record of all GD property, and make replacement recommendations
Enforce protocols on staff handling/tracking of GD property and overall adherence to safe-storage policies
Manage recipient phone inventories and share stock updates periodically with the finance team
Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

Supervise Office Assistant to ensure an orderly and comfortable office environment
Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping
Manage private guards assigned to the facility
Support the Country Director in assessing security risks and recommending improvements

Compliance and Regulatory Support

Ensure GiveDirectly is compliant with all statutory regulations required by the host nation
Update the Country Director about any new regulations applicable to GiveDirectly operations in GiveDirectly
Lead on the procuring of visas and permits for GiveDirectly visitors or potential employees coming to support the country program

Misc. logistics/admin support

Manage mobile money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
Remit miscellaneous payments to vendors and staff as necessary
Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
Support sub-offices with logistical support and supplies
Oversee coordination for high-priority visitors
Provide management team with personal travel and admin support
Support the HR Manager with onboarding and offboarding in administrative activities

Desired Qualifications

First Degree in business administration, accounting, or other related degree
Experience working with vendor management software
Experience working in a similar role with management responsibilities
Strong coordination action and collaborative skills
Ability to work under pressure and deliver with minimum resources
Exceptional organizational skills and attention to detail
Strong communication skills
Proficiency with MS Excel and Word, with Google Office tools (google sheets, docs, slides)
Strong ownership mindset and ability to work in a self-directed manner
Fluent in English

Read more about our ongoing diversity, equity, and inclusion efforts here and about our decision to move our central support teams to remote first here.

About The Hiring Process

Format: The hiring process follows the same general outline for all open roles:

First interview (30 mins)

Take home skills assignment (~2 hours)

Second interview (1 hour)*

Third interview (1 hour)*

Final interview (1 hour)

Reference checks (30 mins each)

For some roles, second & third interviews are combined into a panel interview. If there are adjustments or variations on this process, those changes will be communicated during the first interview.

Venue: We conduct interviews over Google Meet with camera on (unless communicated otherwise).

Accessibility: Closed captioning is available during all Google Meet interviews, and interviewers will also post interview questions in the chat box throughout the call. If you need assistance accessing either of these features, please let your interviewer know at the start of your interview!

We’re committed to running an inclusive and accessible application process for all of our open roles. If there are questions or concerns you have about the accessibility of our hiring process, we warmly invite you to reach out to careers@givedirectly.org.

**GD is committed to observing all local, national and international laws that protect children, vulnerable adults, and basic human rights of all. GD is committed to a policy of “zero tolerance for sexual exploitation, abuse, and harassment (SEAH)” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**