{"id":12269,"date":"2023-01-18T08:51:04","date_gmt":"2023-01-18T08:51:04","guid":{"rendered":"https:\/\/www.yes.et\/jobs\/?post_type=job_listing&#038;p=12269"},"modified":"2023-01-18T08:51:04","modified_gmt":"2023-01-18T08:51:04","slug":"technoserve-bussiness-solutions-to-poverty-addis-ababa-full-time-admin-intern","status":"publish","type":"job_listing","link":"https:\/\/www.yes.et\/jobs\/job\/technoserve-bussiness-solutions-to-poverty-addis-ababa-full-time-admin-intern\/","title":{"rendered":"Admin Intern"},"content":{"rendered":"<ul>\n<li><strong>The Admin Intern is to:<\/strong><\/li>\n<li>Maintain and operate quality and efficient communication services through handling incoming outgoing calls, and e-mails correspondences.<\/li>\n<li>Assist team members in briefing administrative rules and regulations pertaining to interpretation and submission of various admin forms i.e. expense reports, timesheets, travel advance, etc.<\/li>\n<li>Receive guests and visitors, provide assistance and appropriate information and\/or facilitate their visit as per schedule provided.<\/li>\n<li>Provide support in photocopying, duplicating and binding materials and other correspondence and documents to Addis staff<\/li>\n<li>Reviews and recommends procedural changes to ensure compliance with policy and improve work processes<\/li>\n<li>Give support for the setting up of the filling system and the archiving process<\/li>\n<li>Maintaining accurate and up to date contact lists of staff and clients using Excel sheet and share with your supervisor if there is a change<\/li>\n<li>Assist prepare payment requests related with travel, hotel and others and provide the necessary charging codes (fund codes, responsibility centers, and geographic codes) to finance.<\/li>\n<li>Assist agreements signed with service providers are up-to-date, readable and chronologically ordered (like systematically arranged for ease of access).<\/li>\n<li>Keep record of all Ethiopia offices with proper addresses and locations (like town, woreda, house number, the house owner name, TNS representative (lead) name and so on).<\/li>\n<li>Assist staffs in providing secretarial services in case of emergency needs.<\/li>\n<li>Receive and review the approved requisitions by fund managers\u2019\/budget holders<\/li>\n<li>\n<strong>Procurement:<\/strong><\/li>\n<li>Assist to prepare procurement \/ tender documents for RFQs\/ RFPs, initiations to bid for procurement unit and co-ordination of their timely dispatch by email, messenger and in person;<\/li>\n<li>Routing copying, scanning and circulation of quotes, bids and proposal for evaluation;<\/li>\n<li>Assist the Procurement Officer in maintaining current up to date Procurement documents<\/li>\n<li>Maintains contact with vendors regarding orders, market conditions, and trends; coordinates purchasing from vendors<\/li>\n<li>Assist in updating procurement documents (quotes, bid analysis, evaluation, purchase order, contract, etc) into procurement database<\/li>\n<li>Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract<\/li>\n<li>Assist in preparation of updates on procurement for project team, admin, finance, and others on weekly basis<\/li>\n<li>Tracking approved PR and update its status weekly<\/li>\n<li>Provide purchased materials to the responsible receiving office and do all actions for completing the process.<\/li>\n<li>Assist in maintaining appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.<\/li>\n<li>Perform other duties related field as assigned by supervisor<\/li>\n<li>Review and receive items based on purchase orders, purchase requests and invoices<\/li>\n<li>Acknowledge items physically received matches with those requested and ordered<\/li>\n<li>Always inspect items for their quality and for any tangible damages and liaise with the relevant personnel for any irregularities<\/li>\n<li>Note items that are missing or in bad condition and communicate to the Administrative Officer<\/li>\n<li>Up on issuance, register all fixed assets are recorded in fixed asset register book with the relevant custodian name, location of the assets, specifications and so on<\/li>\n<li>Ensure fixed assets have an assigned tag number affixed to it before the person takes it from admin<\/li>\n<li>Ensure fixed asset movements between individuals are up-to-date in the fixed assets register book and proper documentations filed<\/li>\n<li>Update the register after every issuance, disposal, transfer or receipts of all fixed assets<\/li>\n<li>Handle other assignments as required<\/li>\n<li>REQUIREMENTS\/KEY QUALIFICATION<\/li>\n<li>Bachelor\u2019s degree in business administration or related field<\/li>\n<li>0+ year of experience with preference in office administration, bookkeeping, store\/fixed assets management<\/li>\n<li>Understanding of relevant legislation, policies and procedures<\/li>\n<li>High level of organization and efficiency<\/li>\n<li>Clear and concise communication skills<\/li>\n<li>Computer skills (emails, scanning, word processing and accounting)<\/li>\n<li>Ability to manage multiple tasks at once for different individuals in the office<\/li>\n<li>Results focused and aware of the different challenges faced by individuals<\/li>\n<li>Culturally aware and able to speak English and Amharic fluently.<\/li>\n<li>REPORTS TO: Administrative Officer<\/li>\n<li>POSITION LOCATION: Addis Ababa, Ethiopia<\/li>\n<\/ul>\n","protected":false},"author":485,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[47],"job_listing_category":[129],"job_listing_location":[194],"job_listing_tag":[],"metas":{"_job_category":{"129":"Business Management and Administration"},"_job_type":{"47":"Full 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