Finance Officer (Zonal)

Business Management and Administration
Ethiopia
January 9, 2023
Full Time
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Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

 

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Budget Preparation

  • Assist the NO finance in  preparation of support costs budgets
  • Work with the finance coordinator in SPIR II budget preparation, expenditure management and cash flow analysis in accordance with WV Finance Manual and donor regulations
  • Develop budget projection to execute expenses within the budget spending plan for each SPIR II unit (Program, M&E, Food Assistance, Oromia Regional team, etc) on monthly basis
  • Support the finance team in pipeline analysis, including tracking of accruals, commitments and updating Zonal/Woreda expenditures on the monthly basis
  • Assist budget holders in proper T-coding and tracking

Liquidity control and cash balance management

  • Provide an updated report of cash balances to ensure timely petty cash replenishment for SPIR zone/woreda offices
  • Ensure received funds are recorded, deposited and the deposit vouchers are raised for approval and filling, and bank charges are booked accordingly
  • Ensure cash payments to vendors and staff advances are on time and as per WVE internal control system
  • Review business and travel advance requests to ensure timely settlement

Reporting, Fiscal Accounting, Compliance and Accountability

  • Prepares monthly FFR and ensure WV SPIR II Field Financial Report is prepared in accordance with GAAP, Submitted to GC (FFR Database ) as per Partnership Policy
  • Prepares bank reconciliations for  all SPIR II bank accounts for finance coordinator/director review to detect potential frauds and  ensure high level of accuracy
  • Assists in preparation of  aging analysis of balance sheet account including monitoring of late balances
  • In collaboration with finance coordinator prepares PBAS reconciliation including monitoring budget commitments and informing budget holders for possible adjustment
  • Supports the finance team in year-end closing process to ensure that Financial Report and related schedules are prepared timely and accurately as per World Vision Partnership Calendar, government MoU with SPIR II, and donor deadlines

Coordination

  • Coordinate internally with field finance officers, SPIR II program staffs, procurement officer and other support staffs to ensure timely information sharing, facilitate smooth relations, enhance compliance, integration and streamlining of financial  transactions
    Required Professional Experience
  • At least 3 years’ experience in NGO finance management

Required Education, training, license, registration, and certification

  • University degree in Accounting, Finance, Business Administrations or related

Preferred Knowledge and Qualifications

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Good verbal and written communication skills in English
  • Knowledge of WV financial  policies and USAID/BHA regulations
  • Knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls
  • Experience with computerized accounting systems, preferably Sun Systems and Vision.
  • Knowledge of government grant regulations and financial reporting requirements
  • Ability to effectively work in a team