Logistics Officer Ethiopia Assosa

Job Description

• Role and responsibilities

The purpose of the Logistics Officer (Procurement) is to provide the day to day implementation of the procurement functions and responsibility.

Generic Responsibilities

These responsibilities shall be the same for all positions with the same title.

• Management of Logistics staff assigned to him or her
• Implement plan of action for delegated portfolio of Logistics and Procurement
• Day to day follow of progress in Procurements and other Logistics tasks
• Ensure compliance with NRC policies CC tools, handbooks and guidelines
• Promote and share ideas for technical improvement
• Prepare periodic progress reports and other documents
• Ensure capacity building of Logistics staff and transfer key skills
• Liaison and collaborate with relevant suppliers and service providers.

Specific Responsibilities

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs, are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc…) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Follow up with suppliers and organize for delivery of materials.

Procurement Responsibilities

• Ensure proper annual procurement planning with stakeholders at the area office
• Maintain proper filing and record keeping as per the guidelines set by the management at the area office
• Maintain and update supplier database at the area office
• Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise
• Through Agresso, receive, register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.
• Competencies

Competencies are important in order for the employee and the organisation to deliver desired results.

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Qualifications, Skills and Experience:

• Hold a Bachelor’s degree in procurement/logistics, Business Administration or equivalent.
• CIPS qualification will be an added advantage.
• At least Four years’ experience from working as a procurement& logistics officer in a humanitarian/recovery context
• Experience with procurement &logistics procedures and regulations.
• Previous experience working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Must be fluent in English, both written and verbal
• Understanding of the operational context in Assosa area will be an added advantage
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile

Personal Qualities

• Able to work with minimum supervision.
• Good Negotiation and Coordination skills
• Good Interpersonal skills
• Previous experience from working in complex and volatile contexts

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Knowledge of the context in BGRS,Assosa
• Good Computer skills required

• Behavioral competencies
• These are personal qualities that influence how successful people are in their job.
• Handling insecure environments
• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Organization

The Norwegian Refugee Council (NRC) Geneva leads NRC’s representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14’000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavors to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.

NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRC’s primary presence in Geneva.